Browse Tag

sharepoint

Ignite 2016 Info and Thoughts on Announcements for SharePoint – OneDrive – Office 365

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I put together a Microsoft Sway through my Concurrency tenant that wraps up all of the announcements and my thoughts from the collaboration space at Ignite 2016.  This includes info on everything I was able to attend and intake while here in Atlanta.  I used Microsoft Sway so I could continuously update the Sway throughout the conference and after the conference for future review.  My changes are made in real-time and it’s super easy to update.

Link to Sway

SharePoint Designer – Error: Could not save the list changes to the server

I was working with a client recently and tried to create a new form for a list within SharePoint Designer and received the unfriendly error:

Could not save the list changes to the server.

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I had created list forms on this list before, so I began back tracking what has changed since I had created one on this list before.  One thing I did was change a set of Lookup columns within the list to point to new lists and removed the old lists where lookup columns used to point to.

When looking at the list columns I found the lookup column that didn’t have a list that it pointed to:

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When you go into the column you will see again there is no corresponding list for the lookup:

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I deleted the old column and REFRESHED SharePoint Designer.  If you just try to create the form without refreshing you will receive the same error.

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Once I refreshed…Voila!

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Hopefully if anyone else gets this error this post will be helpful!

 

Changing a site column or content type group to the _Hidden group

Content types and columns use Groups to organize them. These are used so things are easier to find as there are a lot of default columns and content types (600+ columns and 80+ content types). As you turn on more features you will continue to get other content types and columns added to your site for you to use. You can access the site column and site content type through the Site Settings page.

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Once you go into either page you will see the information organized by Groups with a Show Groups drop down on the top right of the page to easily filter.

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What you WON’T see on either of these pages are a collection hidden content types and columns.  A good example is the overall Title column for the Item content type. This is a very crucial column that is used across many site content types. So if you change the Title column at the site level, it will cascade to all of your content types and lists that are using that column. I have worked with many clients that did not fully understand what they were updating when they did this so it’s fairly common to see a field like this renamed. If you go into the site columns page you will not see this column because it is part of the _Hidden group. If I go in through site content types -> Item -> Title column, you will see that the column exists in the _Hidden group.

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To change the group of this column you can either select an existing group or create a new group.

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Once you make your changes the column or content type that you changed will now be viewable under the site columns or site content types page in the group that you selected.

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Now what if you wanted to change this back or add a new column or content type to the _Hidden group? When you go back to the edit page you will see that under the Existing group drop down you don’t have the _Hidden option.

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All you need to do is type “_Hidden” in the New group text box and it will move it into the _Hidden group and it will NOT create a new group.

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Now when you go back to the site columns or site content types page you will no longer see what you moved to the _Hidden group.

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Speaking at Collab365 Global Conference and SharePoint Engage

I was lucky enough to be selected to speak at a few more upcoming events this year! Both events I will be speaking about Office 365 Groups.

Here are the details on the sessions that I will be giving


Office 365 Groups enable teams to work together by establishing a single identity in Office 365. Office 365 Groups are a new and modern solution for collaboration in Office 365. There is a lot of confusion on what Groups can do and should be used for. This session will be a deep dive into all things Office 365 Groups focusing on the technical aspects.

We will spend a large amount of this session demoing Office 365 Groups. This session will include demos of:

  • How to create, access, and navigate
  • What are the core things to do
  • How are they technically structured
  • What administration is available and how to do it
  • What extensibility options are there

I will also walk through the pros and cons of using Groups vs other collaboration options in Office 365. Groups are also one of the fastest changing solutions in Office 365, so this session will bring everyone up to speed on the most recent updates that Microsoft has rolled out and what innovations are next. By the end of the session you should have a better understanding of what Groups can do and if they are right for your enterprise right now or in the future!


Collab365 Global Conference

Collab365 Global Conference 2016

The events ran by the Collab365 team (Collaboris) have evolved into must-attend events. These are fully online events so you can join from anywhere! They are now running 3 events that span a global audience. The best part about these events is that they are FREE to all. That’s right, you can get all of this amazing SharePoint and Office 365 content for free. These events continue to grow and the community for Collab365 has over 38,000 members now. I have spoken at these events before and really look forward to this one.

Register Now for FREE!


SharePoint Engage

SharePoint Institute SharePoint Institute

SharePoint Engage is ran by the SharePoint Institue which is an organization dedicated to the advancement of professoinals through real-world SharePoint certificaiton. The SharePoint Institute’s goal is to provide a standard for SharePoint professionals to gauge their knowledge and distinguish their SharePoint expertise from others. This will be my first SP Engage event and I am very excited to join a great collection of speakers down in Raleigh. If you are able to make it and see me wandering around make sure to come on over and say hello! I really enjoy speaking at conferences like this os I can get to know all the great people in our community and learn more about what other people are doing with SharePoint and Office 365.

Register Now!

Don’t create a SharePoint site with the URL “con”

This might not be news to everyone but this issue was a new one for me. I went to go create a site for a client around the state of Connecticut. I had created multiple other sites using the first 3 characters of the state name; ARI, WIS, etc. So I then went to go create a site with the URL of “con” ……

And then……

Server Error in ‘/ Application with a 404 cannot be found error! At first glance this makes no sense. Your site exists, you can see it in site contents:

I found out that this was due to a reserved words list. This list is not directly within SharePoint, but within the fundamental rules of naming files in Microsoft, regardless of file system. Here are the words that you cannot use as the name of a site, library or list.

CON, PRN, AUX, NUL, COM1, COM2, COM3, COM4, COM5, COM6, COM7, COM8, COM9, LPT1, LPT2, LPT3, LPT4, LPT5, LPT6, LPT7, LPT8, LPT9

If you have created one of these sites you can still delete them through Site Settings -> Content and Structure.

Select your sub site and click Delete.