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Office 365

Disabling Office 365 Planner Using PowerShell

Office 365 Planner is now rolling out to your tenant.  Microsoft announced this week that Planner is ready for showtime. As this is a product early in its life cycle, Microsoft is still looking for feedback through the Planner uservoice site. Over the next several weeks, Planner will roll out to all eligible Office 365 customers worldwide. At this time, Planner is included with:

  • Office 365 Enterprise (E1, E3, E4, and E5)
  • Office 365 Education (E1, E3, E4, and E5)
  • Office 365 Business Essentials
  • Office 365 Business Premium.

Microsoft Planner will not be available to users by default in the General Availability (GA) update in the following subscription plans:

  • Office 365 operated by 21Vianet
  • Office 365 Government

An important thing to note with this release…

Each user who has one of the Office 365 plans mentioned above has a Microsoft Planner license that is enabled by default.

If your enterprise is not ready, an admin can add or remove licenses for individual users, or to disable Planner to all users. I put a script together that you can run to disable Planner for all licensed users in your tenant.  This script will:

  1. Disable any plan entered into the $disabledplans variable, by default it is just Planner (PROJECTWORKMANAGEMENT)
  2. Disable the Planner Preview SKU if it was assigned
  3. ***Reassign all other services not declared as being disabled.*** <- important  
    • Add any other services you want to disable in the $disabledplans variable (i.e. YAMMER_ENTERPRISE)

Thanks to @vladcatrinescu and his script on disabling Yammer as a starting point

Adding and Removing Videos from the Office 365 Video Spotlight

The landing page of the Office 365 Video Portal has a top section dedicated to “Spotlight” videos. You can also choose channels to spotlight on the landing page. You can spotlight up to four videos and three channels on the portal home page. You want to use this section to highlight important videos for your organization. All of these videos are maintained manually by users who have the Video admin permission.

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Adding a video to the spotlight is very straightforward but removing it is not as intuitive.

Steps to add a spotlight video

1)  Navigate to your Office 365 Video Portal landing page

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2)  Click on Portal Settings in the toolbar

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3)  Click on the Spotlight section in the left navigation

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4)  Under the Spotlight videos section click on a section you want to add the video to

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5)  Select the video you want to add and click OK (there may be a delay if you just uploaded the video as it needs to be indexed by search first)

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6)  Click Save

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Steps to remove a spotlight video

1)  Navigate to your Office 365 Video Portal landing page

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2) Click on Portal Settings in the toolbar

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3)  Click on the Spotlight section in the left navigation

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4)  Click on the Video you want to remove under the Spotlight videos section

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5)  DON’T select any video and JUST click OK

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6)  You will see the spotlight video section is now empty. Click Save and the landing page will be updated.

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Link to Guidelines – New Office 365 Video Feature

A small feature was released in Office 365 Video that allows the Video Portal Admin the ability to add links to guidelines, help documents, or other information directly on the video portal itself.  The primary use case for this is to grant the ability to provide easy access to IT help documentation and guidelines as it relates to Office 365 Video.  The new guidelines section has the ability to add 2 links to different pages.

  1.   The Video Portal landing page
  2.   The Video upload page

Examples of guidelines that you could link to here could be:

  • Who are the current channel owners who can upload videos
  • What are the agreed upon company standards for types of videos that can be uploaded
  • What are the penalties if you don’t follow the guidelines
  • What are the technical upload limitations
  • Who to contact if there are issues
  • Or even a video explaining all of this!

The guideline links could be links to anything from an office document to a SharePoint page you created to an external website.  When the guideline buttons are clicked they link will always be opened in a new tab.

Here are the steps to setup the guidelines and what it looks like in the end…

1)  Navigate to your Office 365 Video Portal landing page by clicking on the the Video icon through the app launcher

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2)  Click Portal Settings in the video portal ribbon

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3)  Click Link to guidelines in the left navigation

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4)  Enter the links to the guidelines that you want to have available and click Save.  The “Video guidelines” link will be on the home page while the “Upload guidelines” link will be on the upload page.

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5)  Navigate back to your home page and check out your new link

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6)  Click on the Upload button see your other guideline link

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This is just one of the great new features that keep rolling out from the Office 365 Video team!

Disabling Office 365 Video

I don’t really want to write this post as I believe everyone who has Office 365 and appropriate licenses for Video should be looking at it, but I have worked with quite a few clients recently and understand the need to control the release of features.  When Office 365 Video was announced a few years ago it came with little fanfare as it was really just the beginning of an enterprise video solution. Over the past year the solution has continued to evolve and is now becoming a valuable tool in the tool-belt of Office 365.

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When you sign up for Office 365 you are at the mercy of Microsoft as far as the releasing of new technology. This is normally a new release philosophy that your company will need to evolve into. There are different ways to control the flow of information being release in Office 365 using things like First Release or even another tenant but this post is specific to the scenario controlling Office 365 Video.

To start…all of this information is only as valid as to when this post was written (April 2016).  As O365 is changing often this may not be how to do this in the future.

A few quick notes:

  • By default the Office 365 Video portal is turned on
  • By default anyone who has an appropriate license can create channels
  • The Video tile will be available to anyone who has an appropriate license
  • The Office 365 Video portal hub is a site collection in SharePoint Online

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Steps to disable the Office 365 Video Portal

1 – Navigate to your SharePoint Online Admin Center

  • Option 1:  Direct URL (replace contoso with your tenant info):  https://contoso-admin.sharepoint.com
  • Option 2:  Navigate to Office 365 Admin Center -> Use the left navigation to open the SharePoint Admin Center

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2 – Click “settings” in the left navigation of the SharePoint Admin Center

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3 – Scroll down down to the section titled: “Streaming Video Service”

  • Check “Disable streaming video through Azure Media Services and disable the Video Portal”

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  • Click “OK” at the bottom of the page

4 – Wait….Wait…..keep waiting….It will take a few minutes for the tile to be removed.

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5 – If you try to navigate directly to the Video portal url (https://contoso.sharepoint.com/portals/hub) you will now see a new message

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Steps to hide content from Delve in Office 365

When Delve was released by Microsoft it was pretty groundbreaking in the content management world. There was finally a tool that would help people find content no matter where it was located. This is one of the primary struggles that I work with clients with all the time. People love to think that adding custom managed metadata and building a super complex information architecture will allow people to find content easier. In some use cases this works but as a daily business practice this can drive people away. And once you break down those ECM walls you end up with unorganized chaos. As an ECM guy my palms get sweaty just thinking about some of the setups I have worked on where millions of files are strewn across file shares with no good way to ever find anything. So when Delve came along and basically said; “I don’t care where your content is – here are the files that I think you should be using.” this lessened the need of an in-depth ECM process and at the same time opened up people’s eyes around content security. I don’t want to go too much into Delve as a whole but here is some quick info and handy links before I break down how to hide content.

What is Office Delve?

  • Delve helps you discover the information that’s likely to be most interesting to you right now – across Office 365. Find information about people – and through people – and help others find you.
  • You don’t have to remember the title of a document or where it’s stored. Delve shows you documents no matter where they’re stored in OneDrive for Business or in Sites in Office 365.
  • Delve never changes any permissions, so you’ll only see documents that you already have access to. Other people will not see your private documents.
  • Office Delve for Office 365 admins

Hiding content from Delve

You may have a scenario in which you don’t want content to appear in Delve no matter what. Some examples could be high volume transactional processing files or payroll tracking information. Thankfully Microsoft has given us a simple way to hide content from Delve by using a site column called HideFromDelve. This can be done at the library level as well but I wanted to provide instructions so end users can have the power to add this column after it has been created once.

Important note: This will only hide content from the Delve app itself. The document will still be viewable via search and the Office Graph.

  1. Navigate to the site that has a library of files in which you want to be able to hide them from Delve
  2. Use the gear in the top right to go to Site Settings

  3. Under Web Designer Galleries, click on Site columns

  4. Click Create


  5. Enter the column information and click Ok, the name and type have to be EXACT for this to work.
    1. Name: HideFromDelve
    2. Type: Yes/No (checkbox)
    3. Default value: No


  6. Navigate to the library that you want to hide content and go to Library Settings via the ribbon


  7. Under the list of columns, click the link Add from existing site columns

  8. Scrolls down in the Available site columns list and select the newly created HideFromDelve column and click the add button to move it across. Then click Ok

  9. Navigate back to your library and you can begin marking documents to be hidden from Delve. The quickest way to do this is through the Quick Edit view.

  10. After the next scheduled crawl, the document will no longer appear in Delve!